When an employee resigns from a company there are certain important formalities that they should complete before their final exit. The last working day can be as chaotic as it is. There are formalities to complete, documents to collect, etc. There are mainly three documents that you need to collect before leaving the organization, i.e. experience letter, salary slips, as well as relieving letter. Check each of these documents for accuracy. So make sure the experience letter is correct, the dates on the salary slips are accurate, etc.

Let’s take a look at each of these documents individually:

Experience Letter

As the name suggests, an experience letter is a formal document that talks about the experience of an employee. It is issued at the time of them leaving the organization. It talks about the time spent by the employee at the organization and how it adds to their overall experience. The experience letter format for working employees is usually the same all across different organizations.

A simple experience letter format consists of the name of the employee as well as the employer, the date of joining as well as leaving the organization, along with what relevant experience the employer has acquired over their tenure at the company. An experience letter is also a requirement by the employer at the time of your interview at the new company.

Salary Slip

The salary slip of an employee is an important piece of an official document. It acts as proof of their employment status along with their monthly earnings as well as deductions. This document is important to show at the next place of your employment. Additionally, it is also a must at the time of applying for loans, credit cards, medical benefits, etc.

A salary slip format consists of various components like basic pay, HRA, DA, conveyance allowance, taxes, and deductions, etc.

Relieving Letter

A relieving letter is just as important as the experience letter. It is a formal document that is issued to an employee to state that their resignation has been accepted. It also states that the employee has been relieved from all his duties. Additionally, it also states that the employee has no dues at the previous organization.

Just like the experience letter format, there is also a format for a relieving letter. It consists of the name of the employer as well as the employee, their tenure at the organization. The letter has to clearly state the last working day of the employee and that their resignation has been accepted by the employer.

Tips for your last working day

The last working days can be as overwhelming as the first day of the job. You have a dozen things to take care of while saying goodbye to people you have grown used to seeing every day. It can be a lot to handle. So, here are a few things to keep in mind at the time of leaving the company.

  • End things on a positive note
  • Say goodbye to your coworkers personally
  • Have a one-on-one with your boss and thank them
  • Collect contacts of those you wish to stay in touch with
  • Leave your desk/workspace spotless
  • Delete any personal information from your work laptop/computer
  • Send out a farewell email to your colleagues

Author : Washija


Washija is a content specialist. She has an MBA in Tourism and a passion for creating web content. She is an avid reader, a traveler, and a versatile writer. She has been writing on the topics of education, career advice, and related areas for the past 3 years.

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