Around 60% or less time is spent productively among employees at work, affecting efficiency in a business. Time wasted while supposedly working is affected by several factors, including pointless meetings, frequent interruptions, and excessive mails. According to a HubSpot study, the average worker spends 28% of their workday on unnecessary distractions and 27% spend office hours feeling disorganized. Eliminating productivity prohibitors in an office can drastically improve the productivity of employees and increase the efficiency of the organization.
While it’s true that technology can impede productivity if used the wrong way, it can also enhance the output of your team if implemented in the right manner. Face-to-face interactions among colleagues can be minimized by using instant messaging (IM) or phone calls to reduce distractions and useless meetings. Blocking specific websites, monitoring email and internet usage, and scheduling lunch and snack breaks strictly can also eliminate productivity killers.
Innovations like artificial intelligence (AI) technology have the potential to increase labor productivity by 40% by 2035, according to an Accenture study. Repetitive and autonomous tasks that can already be automated save employees time that could be used in activities that require critical thinking. Productivity software such as Journyx tracks employee time and expenses, empowering workers to monitor their timesheets easily. Data is integrated in the business systems for accurate processing using validating criteria that minimizes errors.
High Intensity Work And Short Breaks
High productivity employees do not necessarily work eight hour shifts. Known as the 52 17 rule, the top 10% of productive employees work intensely for 52 minutes. They make the most of those minutes by working with a purpose, accomplishing tasks and getting things done. In other words, they are concentrated on making progress in their work.
After this sprint or burst, they take 17-minute breaks. During this time, they are completely removed or detached from work. They rest and recover, ready for the next round of work. Working with a purpose improves productivity because whatever they do, they do it with full dedication and enthusiasm, focusing on accomplishing the work. This type of approach to enhance productivity and efficiency has surprising benefits. Since working for long periods of time affects engagement levels with a task, taking a break can refresh concentration levels and attention span. It also has health benefits, as sitting too long increases the risks of chronic health problems.
Transform Workforce Experience
According to a Deloitte Report, 84% of organization respondents believe that they need to rethink their workforce experience in order to improve productivity. People put in more hours, yet many work side jobs to make ends meet. Research also shows that the number one reason people leave their jobs is the ‘inability to learn and grow.’ In addition, with the evolution of technology helping organizations to grow, the human element has lagged behind. Hence, the future of the workforce is the alternative workforce, such as contractors, freelancers and gig employees who can be tapped by businesses strategically to increase productivity and growth. Redesigning jobs, such as through the creation of ‘superjobs,’ allows the integration of traditional jobs with technology to enhance productivity and efficiency gains.
Improving employee productivity and overall efficiency of a business is possible by eliminating distractions and prohibitors. It also calls for the transformation of the workforce, use of technology, and employment of a good work to break ratio.